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Word Getting Started with Word.Microsoft Word Lesson ppt download
Microsoft Word is a word processing application that allows you to create a variety of documents , including letters, resumes, and more. In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon , Quick Access Toolbar , and Backstage view.
Word is similar to Word and Word If you've previously used either version, then Word should feel familiar. But if you are new to Word or have more experience with older versions, you should first take some time to become familiar with the Word interface.
When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document , choose a template , and access your recently edited documents.
From the Start Screen , locate and select Blank document to access the Word interface. Click the buttons in the interactive below to learn more about the Word interface:.
From here, you can access your Microsoft account information, view your profile, and switch accounts. The Tell me bar allows you to search for commands, which is especially helpful if you don't remember where to find a specific command. Each group contains a series of different commands. Simply click any command to apply it.
Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands. The Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save , Undo , and Redo commands.
The Ruler is located at the top and to the left of your document. It makes it easier to make alignment and spacing adjustments. Click and drag the vertical scroll bar to move up and down through the pages of your document.
Click and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom percentage. There are three ways to view a document: Read Mode displays your document in full-screen mode. Print Layout is selected by default. It shows the document as it would appear on the printed page. Web Layout shows how your document would look as a webpage.
The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs , each with several groups of commands. From here, you can quickly see the number of words and pages in your document.
Like other recent versions, Word continues to use features like the Ribbon and the Quick Access Toolbar —where you will find commands to perform common tasks in Word—as well as Backstage view. Word uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs , which you can find near the top of the Word window. Each tab contains several groups of related commands. For example, the Font group on the Home tab contains commands for formatting text in your document. Some groups also have a small arrow in the bottom-right corner that you can click for even more options. If you find that the Ribbon takes up too much screen space, you can hide it.
To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu:. To learn how to add custom tabs and commands to the Ribbon, review our Extra on Customizing the Ribbon. If you're having trouble finding command you want, the Tell Me feature can help.
It works just like a regular search bar: Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon. Located just above the Ribbon, the Quick Access Toolbar lets you access common commands no matter which tab is selected.
By default, it shows the Save , Undo , and Redo commands, but you can add other commands depending on your needs. The R uler is located at the top and to the left of your document. It makes it easier to adjust your document with precision. If you want, you can hide the Ruler to create more screen space.
Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon. Click the buttons in the interactive below to learn more about using Backstage view.
From the Print pane, you can change the print settings and print your document. You can also see a preview of your document. You can use the arrow to close Backstage view and return to Word. From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account. Here, you can change various Word options.
For example, you can control the spelling and grammar check settings, AutoRecover settings, and language preferences. The information pane will appear whenever you access Backstage view. It contains information on the current document. You can also inspect the document to remove personal info and protect it to keep others from making further changes.
From here, you can create a new blank document , or you can choose from a large selection of templates. Word has a variety of viewing options that change how your document is displayed. These views can be useful for various tasks, especially if you're planning to print the document. You can also zoom in and out to make your document easier to read. Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window.
To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. The number next to the slider displays the current zoom percentage , also called the zoom level. Word Getting Started with Word. Microsoft Account From here, you can access your Microsoft account information, view your profile, and switch accounts. Tell Me The Tell me bar allows you to search for commands, which is especially helpful if you don't remember where to find a specific command.
Command Group Each group contains a series of different commands. The Ruler The Ruler is located at the top and to the left of your document. Scroll Bar Click and drag the vertical scroll bar to move up and down through the pages of your document. Zoom Control Click and drag the slider to use the zoom control.
Document Views There are three ways to view a document: Read Mode displays your document in full-screen mode. The Ribbon The Ribbon contains all of the commands you will need to perform common tasks in Word. Document Pane This is where you'll type and edit text in the document. Page and Word Count From here, you can quickly see the number of words and pages in your document.
Open From here, you can open documents saved to your computer or to your OneDrive. Print From the Print pane, you can change the print settings and print your document. Close Click here to close the current document. Share From here, you can invite people to view and collaborate on your document. Return to Word You can use the arrow to close Backstage view and return to Word. Account From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.
Options Here, you can change various Word options. Info The information pane will appear whenever you access Backstage view. New From here, you can create a new blank document , or you can choose from a large selection of templates. Next: Understanding OneDrive.
Word module 1 ppt presentation.
Click the buttons in the interactive below to learn more about using Backstage view. From the Print pane, you can change the print settings and print your document. You can also see a preview of your document. You can use the arrow to close Backstage view and return to Word. From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.
Here, you can change various Word options. For example, you can control the spelling and grammar check settings, AutoRecover settings, and language preferences. The information pane will appear whenever you access Backstage view. It contains information on the current document. You can also inspect the document to remove personal info and protect it to keep others from making further changes. From here, you can create a new blank document , or you can choose from a large selection of templates.
Word has a variety of viewing options that change how your document is displayed. These views can be useful for various tasks, especially if you're planning to print the document.
You can also zoom in and out to make your document easier to read. Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. The number next to the slider displays the current zoom percentage , also called the zoom level.
Word Getting Started with Word. Microsoft Account From here, you can access your Microsoft account information, view your profile, and switch accounts. Tell Me The Tell me bar allows you to search for commands, which is especially helpful if you don't remember where to find a specific command. Command Group Each group contains a series of different commands. The Ruler The Ruler is located at the top and to the left of your document. Scroll Bar Click and drag the vertical scroll bar to move up and down through the pages of your document.
Zoom Control Click and drag the slider to use the zoom control. Document Views There are three ways to view a document: Read Mode displays your document in full-screen mode. The Ribbon The Ribbon contains all of the commands you will need to perform common tasks in Word.
Document Pane This is where you'll type and edit text in the document. To familiarize Microsoft Word you need to know the basic parts and controls when you open the program. Sound Does not have any predefined PowerPoint's built-in action buttons have icons that give the presenter an indication of their function. Maximize the 4. This is the tab that has almost everything Insert The Insert Tab allows users to add a table, clip art, or chart to a document.
Skills covered in the book correspond to the objectives tested on the Microsoft Office Specialist examination. A complete instructor support program is available with the text.
Or, if you prefer, you can jump in wherever you need ready guidance for performing tasks. First released on October 25, endobj Open From M-Files It is used where the document primarily contains text but can also contain some pictures graphics or charts.
In other words, a presentation is a file that PowerPoint presentations have the special extension. What are the different parts and functions of Microsoft PowerPoint?
SlideShare uses cookies to improve functionality and performance, and to provide you with relevant advertising. First, prepare an excel sheet with the required details in it. This is learning made easy. Get more done quickly with Office Jump in wherever you need answers - brisk lessons and colorful screenshots show you exactly what to do, step by step. You can change your ad preferences anytime. The Backstage View When first opening the program, the user will be presented with options to open recent documents, start a new blank document, or select from a number of templates.
Home This is the tab that has almost everything you need when completing a word document. This is the eBook of the printed book and may not include any media, website access codes, or print supplements that may come packaged with the bound book. What eye does pudsey wear his bandanna around? You can access the functions from the File menu, Office menu, or M-Files menu. Below the Title Bar is the Ribbon. Microsoft Word is a word processing application that allows you to create a variety of documents, including letters, resumes, and more.
In this lesson, you'll learn how to navigate the Word interface and become familiar with some of its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view.. Using Word, you can create professional documents of nearly any type.
Found insideMay not be copied, scanned, or duplicated, in whole or in part. The how-to steps are delivered crisply Let's briefly review the basic parts of the Word XP window before we move onto word processing. Symbols and SpecialCharacters: Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. Equations: Word also allows you to insert mathematical equations.
Equation allows insert common mathematically equations or build up your own equations using a library of math symbols. If you document has been opened in compatibility mode, the equation button is disabled. To use this feature, convert your document to a new file format by clicking the office button and then clicking convert.
It includes timelines, processes, or workflow. Resize Graphics All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture. Place the mouse pointer on any of the square, and then drag it as per requirement. Online pictures: Using this button can be insert any picture from the online source.
So that internet connection must be requirement in your computer. It is used to create a link in your document foe quick access to webpage and files. Book mark: it is used for creates book mark which we can use to mark selected text traffics table. Drop cap: Create a large capital letter at the beginning of paragraph is known as Drop Cap.
If you want to add drop cap, then first select thecharacter and click on drop cap drop down icon from text group of insert tab. Add a signature line: Using this button insert a signature line that specifies the individual who must sign. If you have inserting a digital signature requires that you obtain a digital ID such as one from a certified Microsoft Partner. And click on ok command button. DesignTab: Using Design tab, can be pick a new theme, watermark, page color and page boarder to your document to five you document instant styleand right personality.
There are two groups such as document formatting and page background. For example: Heading 1, Heading 2, etc. When you add or delete headings from your document, Word updates your Table of Contents.
Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document.
The Table of Contents is formatted based on levels of headings. Level 1 will include any text identified with the style Heading 1. The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references. Use Mail Merge to create form letters, mailing labels, envelopes, directories, and mass e-mail and fax distributions. In a mail-merge operation in Word, the main document contains the text and graphics that are the same for each version of the merged document, such as the return address or salutation in a form letter.
The data source file contains the information to be merged into a document such as the list of names and addresses you want to use in a mail merge. You must connect to the data source before you can use the information in it. A merge field is a placeholder that you insert in the main document. Word will insert the city name stored in the City data field into the main document.
The merge toolbar is displayed in this document. The document with the merged data is NOT the main document. However, you will create and save a new main document for each. Microsoft Office Excel worksheets. Microsoft Office Word tables. Microsoft Office Access database tables. Text files in which tabs or commas separate the columns, and paragraph returns separate the rows. In a data file, information is organized into columns and rows. Each column represents a category, such as first name, last name, company, or street address.
Each row, except for the first row, represents one complete record or set of data. The first row is special. Called the Header row, it contains the column names.
For the best results, set up your data file so that each column represents the smallest possible category. For example, use separate columns for first and last names rather than just a name column. Use separate columns for each element in an address, such as street number, city, state, and postal code. This gives you the most flexibility when you arrange fields in the main document. Preview Tab: Proofing a Document: There are many features to help you proofread your document.
If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution. Thesaurus: The Thesaurus allows you to view synonyms. Check Word Count: To check the word count in Word , look at the bottom left corner of the screen.
It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total. Comments A comment is a note or annotation that an author or reviewer can add to a document. On a Tablet PC, you can insert a voice comment or a handwritten comment.
Type your response in the new comment balloon. Insert a voice comment If your computer is a Tablet PC, you can record voice comments. Voice comments are added as sound objects inside comment balloons. Before you can add a voice comment for the first time, you need to add the Insert Voice command to the Quick Access Toolbar.
To hear the recorded comment, right-click the comment balloon, point to Sound Recorder Document Object, and then click Play. NOTE: For additional information about recording and editing a sound object, see the documentation for your sound card and microphone. Insert a handwritten comment If your computer is a Tablet PC, you can make handwritten comments in your document.
The ink is added and displayed inside comment balloons. NOTE: This procedure deletes all comments from the reviewer that you selected, including comments throughout the document. To move the Reviewing Pane to the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal. Change a comment: If comments aren't visible on the screen, click Show Markup in the Tracking group on the Review tab.
To make the reviewing pane run across the bottom of your screen rather than down the side of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal. Any changes that you make to these settings affect other Office programs. Comments that are already in the document before you change the name or initials are not updated. Track Changes: Track Changes is a great feature of Word that allows you to see what changes have been made to a document.
The tools for track changes are found on the Reviewing tab of the Ribbon. BeginTrack Changes: To keep track of the changes you will be making to a document, you must click on Track Changes icon. To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the Ribbon. The Show Markup feature allows you to view different items comments, formatting, etc. Accept or Reject Changes: When you view the changes in a document you can choose to either accept or reject the changes.
This allows you to review the document by each change to accept or reject each change. You can customize the dictionary to recognize these words. Macros: Macros are advanced features that can speed up editing or formatting you may perform often in a Word document.
They record sequences of menu selections that you choose so that a series of actions can be completed in one-step. In a web document, you can insert pictures and hyperlinks. Latasha Carter Dec. Jessa Mae Mayo Mar. SamiulHudaTanzin Jan. Show More. Total views. Unlimited Reading Learn faster and smarter from top experts.
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